iProcA · Available
Intelligent Procurement Management
Indent to invoice, with the trail intact.
Overview
Indent to invoice, with the trail intact.
Intelligent Procurement Management covers indent and approval, vendor management, RFQ with generated comparatives, purchase orders, goods receipt and three-way invoice matching.
- ManufacturingBuilt for teams like yours
- Multi-siteBuilt for teams like yours
- InstitutionalBuilt for teams like yours
Why it matters
What changes when it runs in one place
Verbal purchase approvals
Orders placed on a phone call, with the paperwork assembled afterwards to match what already happened.
No comparison on file
Vendors chosen without a recorded comparative, leaving every decision hard to defend at audit.
Three documents that disagree
The order, the goods received note and the invoice each say something different, and someone reconciles by hand.
Who it is for
Organisations that use iProcA
- 01Manufacturing. Raw material and consumables bought against production plans.
- 02Multi-site. Several plants or offices raising indents against shared vendors.
- 03Project-driven. Purchases tied to a project budget that has to be tracked against it.
- 04Institutional. Where every purchase must be defensible to a board or an auditor.
By role
Approval is a record, not a conversation
Indenter
Their own requests and where each one has reached.
Purchase
Open indents, RFQs, comparatives and live orders.
Approver
Items awaiting their approval, with the comparative attached.
Stores
Expected deliveries and goods receipt entry.
Finance
Invoice matching, commitment and spend against budget.
What's included
Modules
Demand
- Indent raising with item and quantity
- Approval workflow by value and category
- Budget and project linkage
Sourcing
- Vendor master with approval status
- RFQ issue to shortlisted vendors
- Comparative statement generated from quotes
- Award with recorded justification
Ordering
- Purchase order issue and amendment
- Delivery schedules and part shipments
- Order acknowledgement tracking
Receipt & settlement
- Goods receipt note against the order
- Three-way matching of order, GRN and invoice
- Short supply and rejection handling
- Spend and commitment reporting
In solutions
Part of a complete outcome
“Procurement works when every purchase has an approval trail and every supplier is paid on time.”
See it working
Request a demo of iProcA
Tell us how you run this today, and we will configure a demo on your own structure.
