Indent to invoice, with the trail intact
Intelligent Procurement Management covers indent and approval, vendor management, RFQ with generated comparatives, purchase orders, goods receipt and three-way invoice matching.
- 0Module Groups
- 0Role Portals
- 0-wayInvoice Matching
- 0Audit Trail
What it replaces
The three things we find almost every time before this goes in.
purchase approvals
Orders placed on a phone call, with the paperwork assembled afterwards to match what already happened.
comparison on file
Vendors chosen without a recorded comparative, leaving every decision hard to defend at audit.
documents that disagree
The order, the goods received note and the invoice each say something different, and someone reconciles by hand.
Configured for how you actually work
Manufacturing
Raw material and consumables bought against production plans.
Multi-site
Several plants or offices raising indents against shared vendors.
Project-driven
Purchases tied to a project budget that has to be tracked against it.
Institutional
Where every purchase must be defensible to a board or an auditor.
Approval is a record, not a conversation
Every indent, comparison and order carries who raised it and who approved it. When the auditor asks, the answer is in the system.
- IndenterTheir own requests and where each one has reached.
- PurchaseOpen indents, RFQs, comparatives and live orders.
- ApproverItems awaiting their approval, with the comparative attached.
- StoresExpected deliveries and goods receipt entry.
- FinanceInvoice matching, commitment and spend against budget.
4 module groups, one record
Demand
- Indent raising with item and quantity
- Approval workflow by value and category
- Budget and project linkage
Sourcing
- Vendor master with approval status
- RFQ issue to shortlisted vendors
- Comparative statement generated from quotes
- Award with recorded justification
Ordering
- Purchase order issue and amendment
- Delivery schedules and part shipments
- Order acknowledgement tracking
Receipt & settlement
- Goods receipt note against the order
- Three-way matching of order, GRN and invoice
- Short supply and rejection handling
- Spend and commitment reporting
See it on your own numbers
Tell us how you run this today. We'll configure a demo on your own structure rather than a sample dataset, so you can judge it properly.
What's Happening
Catch the latest across ATOCONN iProcA services
Insights For You
Perspectives and best practices around intelligent procurement management
Request for services
Find out more about how we can help your organization navigate to next. Let us know your areas of interest so that we can serve you better.